The VERA SMC would like to advise that the AGM Agenda for 2020 and the Minutes from the AGM held in 2019 has now been sent to members with email details available. All other members will be posted the paperwork via mail on Monday. If you do not receive the documents within a few working days of posting please contact the VERA Secretary (Ellen Prestage). Attached is the following documents:
Proxy voting is permitted at an AGM. Proxy votes must be received by the Secretary, if sent electronically or by mail, no less than 24 hours before the start time of the agenda. Any Proxy votes received via these mediums after the minimum 24 hours will be declared invalid. Proxy votes can be handed to the Chair of the meeting prior to the start of the meeting. Voting by proxy is not permitted for the election of Committee members. A member can only hold 5 proxy votes. All proxy votes will be scrutinised to ensure that the person providing the proxy is a member and that the person holding the proxy is also a member.
The location of the AGM is the Trios Sports Club at the Cranbourne Racecourse, 30 Grant Street, Cranbourne. The format for the afternoon will be:
- AGM commencing at 5.00 p.m.
- Dinner and End of Year Presentations commencing at 6.00 p.m.
There are two options for dinner – a 3 course sit down dinner for $59 per head or a 3 course buffet dinner at $50 per head. A poll will be conducted on the VERA FB page shortly to ascertain members preference.
If you have any questions please direct these to either the President (Linda Tanian) or the Secretary (Ellen Prestage).